Snow shark newsletters Go To Minutes
Presidents Message
Please Read the important information in this newsletter.
We hope you are having a great summer. Your board has been busy working on fun things to do.
Mark your calendars for the
Ski Club Kickoff, The Murder Mystery Dinner Train trip.
Also, 2024 trips, read on for details.
Dues are due on June 1st, 2023, $40.00
After September 1st, $45.00
Applications are available on the website or paid for at the Kickoff.
We need a new application from each person every year.
Your club needs a helping hand.
Is it your turn to volunteer some time to support the operation of the club you have enjoyed for years? Could you consider adding some purpose to your life? The personal rewards for a few minutes to a couple of hours a month are very rewarding.
Several of your current volunteers are unable to continue.
Many Hands Make for Light Work
We are in immediate need of
*A newsletter and/or website person. These positions can be done together or separated out. Training is available.
*A volunteer and committee to head up the Christmas Party this December.
*Also, in June of 2024 we will need a new Treasurer, training is provided.
* Trip Leaders, training will be done this year.
Let me know if you are interested in any of the above positions.
Jacki L. Gehring – President (727) 415-9698 snowshark.president@gmail.com
Mark your Calendars for The Snowsharks Annual Ski Kick Off
August 11th, 5 pm to 7 pm at Feather Sound Country Club.
Upcoming 2024 Trips!!
Crested Butte
Jan. 27-Feb. 3 Lead by Ginnie Souther, Co Leader, Jacki Gehring
More to come as we continue to gather information.
Mt. Bachelor FSC
Feb. 24-Mar. 2 lead by Eileen Morris, Co Leader Brenda Roberts
More to come as we continue to gather information.
2023 Trips
We’re so excited to present an amazing set of trips planned for 2023!
Murder Mystery Dinner Train Trip
WHO DUNNIT?
The Butler …. of course !!! Or did he ? (he…he…he…)
Grab your Dick Tracy Fedora, put your mind into Sherlock Holmes logic mode, and help us solve the murder on the Fort Meyers Murder Mystery Dinner Train on Saturday, August 26th.
The package includes the train ride (3 – 3.5 hours) with gourmet dinner service and a one-night stay at the Marriott Courtyard Fort Meyers Cape Coral (a 10-minute walk to the train). The cost is $ 207.50 per person, ( $415.00/couple – double occupancy), which includes the train/dinner (adult beverages extra) and hotel room, or $ 270.00 (single occupancy). The price includes a small meal gratuity.
Checks should be made out to the Clearwater/St. Pete Ski Club and submitted to the treasurer, Lynn Pierce at 407 19th Ave W, Palmetto, FL 34221. The deadline for reservations and payment is July 15th.
Should you have questions, call/text Rick Pearce at (770) 337-0263.
Croatia Bike and Boat
September 20 – October 2, 2023
Trip Leader: Eileen Morris (727) 787-3663
Co-Leader: Fred Pierce (941) 518-6788
Price Per Person:Upper Deck $4,625 (NO LONGER AVAILABLE)Lower Deck $4,425Includes round-trip airfare between Tampa and Croatia.
Occupancy: 2 nights in Split, Croatia at the 4-star Piazza Heritage Hotel (or similar.) 6 nights on the Luxury Cruise Ship, MS YOLO, island hopping and biking. 3 nights in Dubrovnik at a 4-star hotel
Trip Group Size: 34
Optional Side Trips: Truffle Hunting, River Rafting, and Scuba Diving
All planned group activities include an English-speaking local tour guide.
Trip Flyer
Trip Application
TRIP SIZE 34+
SOLD OUT!
Take a look at our “This is Us” page on our website to see photos from our amazing 2022 ski trips!
Monthly Social
NEXT SOCIAL IS…
Tuesday, September 12th, 2023
@ 6:30 pm
Clearwater – St. Petersburg Ski & Sports Club invites you to our monthly Social. Come join fellow Florida Skiers for dinner and great conversation!
Mike’s Pizza & Deli Station
13560 – 49th St. N.
Clearwater FL 33762
Presidents Message
Please Read the important information in this newsletter.
We hope you are having a great summer. Your board has been busy working on fun things to do.
Mark your calendars for the
Ski Club Kickoff, The Murder Mystery Dinner Train trip.
Also, 2024 trips, read on for details.
Dues are due on June 1st, 2023, $40.00
After September 1st, $45.00
Applications are available on the website or paid for at the Kickoff.
We need a new application from each person every year.
Your club needs a helping hand.
Is it your turn to volunteer some time to support the operation of the club you have enjoyed for years? Could you consider adding some purpose to your life? The personal rewards for a few minutes to a couple of hours a month are very rewarding.
Several of your current volunteers are unable to continue.
Many Hands Make for Light Work
We are in immediate need of
*A newsletter and/or website person. These positions can be done together or separated out. Training is available.
*A volunteer and committee to head up the Christmas Party this December.
*Also, in June of 2024 we will need a new Treasurer, training is provided.
* Trip Leaders, training will be done this year.
Let me know if you are interested in any of the above positions.
Jacki L. Gehring – President (727) 415-9698 snowshark.president@gmail.com
We’re so excited to present an amazing set of trips planned for 2023!
Murder Mystery Dinner Train Trip
WHO DUNNIT?
The Butler …. of course !!! Or did he ? (he…he…he…)
Grab your Dick Tracy Fedora, put your mind into Sherlock Holmes logic mode, and help us solve the murder on the Fort Meyers Murder Mystery Dinner Train on Saturday, August 26th.
The package includes the train ride (3 – 3.5 hours) with gourmet dinner service and a one-night stay at the Marriott Courtyard Fort Meyers Cape Coral (a 10-minute walk to the train). The cost is $ 207.50 per person, ( $415.00/couple – double occupancy), which includes the train/dinner (adult beverages extra) and hotel room, or $ 270.00 (single occupancy). The price includes a small meal gratuity.
Checks should be made out to the Clearwater/St. Pete Ski Club and submitted to the treasurer, Lynn Pierce at 407 19th Ave W, Palmetto, FL 34221. The deadline for reservations and payment is July 15th.
Should you have questions, call/text Rick Pearce at (770) 337-0263.
Upcoming 2024 Trips!!
Crested Butte
Jan. 27-Feb. 3 Lead by Ginnie Souther, Co Leader, Jacki Gehring
More to come as we continue to gather information.
Mt. Bachelor FSC
Feb. 24-Mar. 2 lead by Eileen Morris, Co Leader Brenda Roberts
More to come as we continue to gather information.
South America
Feb. 24 – Mar. 2 lead by Polly Trautweiler.
More to come as we continue to gather information.
Monthly Social
NEXT SOCIAL IS…
Tuesday, August 8
@ 6:30 pm
Clearwater – St. Petersburg Ski & Sports Club invites you to our monthly Social. Come join fellow Florida Skiers for dinner and great conversation!
Mike’s Pizza & Deli Station
13560 – 49th St. N.
Clearwater FL 33762
Presidents Message
Please Read the important information in this newsletter.
We hope you are having a great summer. Your board has been busy working on fun things to do.
Mark your calendars for the
Ski Club Kickoff
Details in this Newsletter
Dues are due on June 1st, 2023, $40.00
After September 1st, $45.00
Applications are available on the website or can be paid for at the Kickoff.
We need a new application from each person every year, including Past Presidents. Your dues are no longer tied to a trip. When you attend a social your meal is covered!
Your club needs a helping hand. Please Consider
Is it your turn to volunteer some time to support the operation of the club you have enjoyed for years? Could you consider adding some purpose to your life? The personal rewards for a few minutes to a couple of hours a month are very rewarding.
Several of your current volunteers are unable to continue.
Many Hands Make for Light Work
We are in IMMEDIATE need of
*A newsletter person. Training is available.
*A volunteer and committee to head up the Christmas Party this December.
*Also, in June of 2024 we will need a new Treasurer, training is provided, this is a necessity in order for our club to continue.
* Trip Leaders, training will be done this year.
Let me know if you are interested in any of the above positions.
Jacki L. Gehring – President (727) 415-9698 snowshark.president@gmail.com
Upcoming 2024 Trips!!
Crested Butte
Jan. 27 – Feb. 3 Lead by Ginnie Souther, Co-Leader, Jacki Gehring
Details will be available at the KICK-OFF
Mt. Bachelor FSC
Feb. 24 – Mar. 2 lead by Eileen Morris, Co-Leader Brenda Roberts
Details will be available at the Kick-Off! SOLD OUT
South America
Trip leader, Polly Trautweiler.
Details are being presented at the KICK-OFF
Monthly Social
NEXT SOCIAL IS…
Tuesday, September 12
@ 6:30 pm
Clearwater – St. Petersburg Ski & Sports Club invites you to our monthly Social. Come join fellow Florida Skiers for dinner and great conversation!
Mike’s Pizza & Deli Station
13560 – 49th St. N.
Clearwater FL 33762
Presidents Message
Please Read the important information in this newsletter.
It is Social Time! See you on September 12th, details below.
Looking forward to seeing everyone and hope you all had a great summer and found ways to stay cool!
The Murder Mystery Train Trip was a blast!
The hotel supplied breakfast on Sunday and many of us went for a bike ride afterwards.
We hope to have a slideshow at the social.
Dues are due $45.00
Applications are available on the website or at the social.
We need a new application from each person every year, including Past Presidents. Your dues are no longer tied to a trip. When you attend a social your meal is covered!
Your club needs a helping hand. Please Consider Volunteering.
Is it your turn to volunteer some time to support the operation of the club you have enjoyed for years? The personal rewards for a few minutes to a couple of hours a month are very rewarding.
Several of your current volunteers are unable to continue.
Many Hands Make for Light Work
We are in IMMEDIATE need of
*A newsletter person. Training is available.
*A volunteer and committee to head up the Christmas Party this December. The place has already been secured.
*Also, in June of 2024 we will need a new Treasurer, training is provided, this is a necessity in order for our club to continue.
* Trip Leaders, training will be done this year.
Let me know if you are interested in any of the above positions.
Jacki L. Gehring – President (727) 415-9698 snowshark.president@gmail.com
Upcoming 2024 Trips!!
Crested Butte
Jan. 27 – Feb. 3 Lead by Ginnie Souther, Co-Leader, Jacki Gehring
We still have a few spots available. This will be an awesome trip, and the town is great for non-skiers also. Snowshark.org for details.
Mt. Bachelor FSC
Feb. 24 – Mar. 2 lead by Eileen Morris, Co-Leader Brenda Roberts
SOLD OUT
South America
Trip leader, Polly Trautweiler.
This will be an amazing experience. Details on the website
Snowshark.org
Monthly Social
NEXT SOCIAL IS…
Tuesday, September 12
@ 6:30 pm
Clearwater – St. Petersburg Ski & Sports Club invites you to our monthly Social. Come join fellow Florida Skiers for dinner and great conversation!
Mike’s Pizza & Deli Station
13560 – 49th St. N.
Clearwater FL 33762
Presidents Message
Please Read the important information in this newsletter.
It is Social Time! See you on October 10th, details below.
Be sure to join us and hear all about the Croatia Bike and Boat!
We hope to have a slideshow at the social.
Bring your dollars, we are back to collecting for the disabled veterans ski program.
Mark your calendars for Peter Glenn Ski and Sports Pre Season Sale
Going on now.
Oct. 7-9th. (813) 960-2453
7229 N. Dale Mabry Hwy., Tampa 33614
Winter Preview will be the first 2 weeks in November!
Your club needs a helping hand. Please Consider Volunteering.
Is it your turn to volunteer some time to support the operation of the club you have enjoyed for years? The personal rewards for a few minutes to a couple of hours a month are very rewarding.
Several of your current volunteers are unable to continue.
Many Hands Make for Light Work
We are in IMMEDIATE need of
*A newsletter person. This newsletter is your window to what’s going on. Without it we have no way to keep you updated monthly. I have been doing my best but will be unable to continue much longer.
Training is available.
*A volunteer and committee to head up the Christmas Party this December. The location has already been secured.
*Also, in June of 2024 we will need a new Treasurer, training is provided, this is a necessity in order for our club to continue.
* Trip Leaders, training will be done next year.
Let me know if you are interested in any of the above positions.
Reminder Dues are due $45.00
Applications are available on the website or at the social.
We need a new application from each person every year, including Past Presidents. Your dues are no longer tied to a trip. When you attend a social your meal is covered!
Jacki L. Gehring – President (727) 415-9698 snowshark.president@gmail.com
Upcoming 2024 Trips!!
Crested Butte
Jan. 27 – Feb. 3 Leader Ginnie Souther, Co-Leader, Jacki Gehring
We are in great need of a single male and a single female, we have skiers looking for roommates. This will be an awesome trip, and the town is great for non-skiers also. Snowshark.org for details.
Mt. Bachelor FSC
Feb. 24 – Mar. 2 lead by Eileen Morris, Co-Leader Brenda Roberts
SOLD OUT
South America
Trip leader, Polly Trautweiler.
This will be an amazing experience. Details on the website. This trip is filling up fast.
Snowshark.org
Monthly Social
NEXT SOCIAL IS…
Tuesday, October 10th
@ 6:30 pm Stuffed Shells
Clearwater – St. Petersburg Ski & Sports Club invites you to our monthly Social. Come join fellow Florida Skiers for dinner and great conversation!
Mike’s Pizza & Deli Station
13560 – 49th St. N.
Clearwater FL 33762
Hi Fellow Skiers and Adventurers! Date: Thu, Nov 9, 2023
I apologize for no newsletter this month. I had some issues with it and ran out of time to try to figure it out. Would someone please step forward and take over the newsletter. Please! I am maxed out and will be unable to do it much longer.
Moving on. Our next social is November 14th at Mike’s at 6:30. We will be having Lasagna. We will have a special video from the disabled veterans program you won’t want to miss. Also Sky Med will be giving us a quick presentation. Be sure to attend for important updates.
The Kayak weekend will have happened with memories to share.
Your board also just returned from the fall FSC meeting.
Attached are 2 events of interest.
The Christmas Party
A feature film fundraiser
See you all on Tuesday
Jacki Gehring Snowshark President
No Snow Shark Newsletter for December. Merry Christmas and Happy Holidays!
No newsletter yet.
No newsletter yet.
No newsletter yet.
No newsletter yet.
No newsletter yet.
Snow Shark Board Minutes Go to Newsletters
BOD MEETING MINUTES
CLEARWATER/ST. PETERSBURG SKI & SPORTS CLUB
5:00 p.m. @ Jacki’s House
Tuesday, June 20, 2023
Attending Executive Board Members: President-Jacki Gehring, VP-Brenda Roberts, Treasurer-Lynn
Pierce, Secretary-Ginnie Souther, FSC Delegate-Tom Morris
Board Members and Others in Attendance: Eileen Morris, Polly Trautweiler, Bruce Trautweiler, Terry
England, Fred Pierce, Diane Homa
Board Members Absent: Mitch Crim, Linda Martin
Call to Order: by Jacki Gehring at 6:23 p.m.
Jacki reminded BOD: If you have an action item that needs completed, please send Jacki and Ginnie an
email stating the completion/status change.
Secretary Report: Ginnie Souther
Corrections to 05/09/23 Minutes: None
Motion to accept Minutes, by Eileen Morris, 2nd by Polly Trautweiler. Motion passed.
Treasurer Report: Lynn Pierce
- As of May 31, 2023; Balanced
Savings: $25,235.64
Checking: $39,633.27
Outstanding Cks: $ 750.00
Working Balance: $38,883.27
Accepted as presented. Motion to accept: Tom Morris; 2nd Polly Trautweiler
Jacki Gehring gave $100 cash at FSC Meeting for School of Deaf and Blind, in the name of
Snowsharks. Motion by Brenda Roberts to take $100 from Disabled Vets Fund to reimburse the $100
donation, 2nd by Eileen Morris. Our club contributed $394.84 for Disabled Vets last year. After taking
$100 for Deaf and Blind, the remainder needs to go to Denise McDonald for Disabled Vets this year.
Motion carried.
- Budget for 2023-24.
- Annual Report with the Department of State has been filed.
- Do $50/50 drawings at Socials to have more $$ donated to Disabled Vets.
- Vet fee increased from $5 to $10, which is reflected in our trip fees for each 2024 trip
- FAM increase: FAM lowered to $750 last year (50% of total cost, up to $750 for domestic trips)
Eileen Morris made a motion to change international trip FAM to 50% of total costs, up to $1,000,
effective 2023 fiscal year. (A FAM is before FSC has voted it as a trip. A Site Inspection is after FSC
has already voted it as a trip.) Polly Trautweiler 2nd. Motion passed. - Eileen Morris made a motion to accept budget, Brenda Roberts 2nd. Motion carried.
- Jacki Gehring mentioned some members have asked for short sleeved logo shirts. Advertising budget
is $1500. Club has spent $200 this year. ACTION: Tom Morris will check out distributor and prices for
cotton, short sleeve shirts with collar and embroidered logo. Use remaining stock of shirts as gifts at
Kick-off. Hats to be sold at Kick off.
Membership: Robbie Williams and Terry England
- Linda Martin resigned from Membership Committee as of June 1st; Robbie Williams is taking her place. Jacki Gehring to update her of procedures.
- Lynn Pierce reported the Club has 34 paid members as of June 1st, including 11 past presidents = 45
members
ACTION: the list of inactive members needs to be cleaned. ACTION: Membership Chair will send new
member emails to Newsletter chair @ Mitchel.crim@mac.com - Dues were due June 1st $40, after September $45
- To go on Club activities, you need to be a paid member. Eileen Morris made a motion that a paid
member may bring 1 Guest to their 1st Club event . The Guest would then need to become a paid
member to attend any other future events. Motion 2nd by Polly Trautweiler. Motion carried.
Facebook: Fred Pierce
- Jacki Gehring suggested photos be taken at Socials to post to Web. Need someone to take photos at
Socials and send to Fred to put of Facebook. - Advertise each upcoming Social on Facebook.
- Fred reported that Fathers Day message was posted and 2023-2024 Trips are ready to be posted.
Website/Newsletter: Mitch Crim resigned, but agreed to stay on until a replacement is found
ACTION: Ginnie Souther (Crested Butte) and Eileen Morris (Mt. Bachelor) need to send Ski trip Flyer and
Application to Mitch Crim again for posting to 2023/2024 trip section.
- Website updates: ACTION: Mitch Crim
a. Change photo on the first page of website.
b. Website tab for “Newsletter” and “Meeting Minutes”
c. Need section: Non-ski activities
d. Website security: research SSL for ability to accept payments online - Brenda Bio: ACTION: Brenda Roberts will get a short bio to Mitch Crim to post on website for VP
position. - ACTION: Take trips that have already occurred off the website.
- Newsletter:
a. ACTION: Need to compare new, cleaned member list with mailchimp newsletter list - Newsletter deadlines reminder:
(a) After each board meeting, and by the 15th, all new information and changes must be submitted to
Mitch. Draft will be sent on the 20th, all reviews replied to Mitch by the 25th. He will send the final out
around the 1st of the month.
(b) Everyone on review list must reply OK and/or submit any changes.
(c) Mitch will do Website updates at the same time. We can do up to two (2) newsletters per month.
ACTION: Use the Mitchel.Crim@mac.com for all communications until further notice.
Historian: Bruce Myers
Bruce: Missing from historian books: all our club ski trips for the last 10 years. ACTION: Polly can send to
him digitally and he’d print for placing in book. ACTION: Brenda is checking on cost to have everything in
books digitally recorded. She found a free site we can use. Other sites are around $10 a month.
FSC
- Spring meeting was June 9-11, 2023 in Mission Inn at Howey-in-the-Hills. Tom & Eileen Morris, Jacki
Gehring, Ginnie Souther, and Rick Pierce attended attended.
After presentations by competing agencies, following are the 2025 ski trip selections:
Snowmass,CO with Ski.Com Jan 18-25 (MLK holiday)
Banff, Canada, with Group Travel Simplicity (GTS) Feb 22 – March 1 Tom Morris & Jacki Gehring
would lead this trip for our Club.
Balgardina, Italy Our club voted to abstain from voting on the 2025 International Ski Trip since our
Club is doing our own International trip.
Mountain Travel Symposium, for next year. On the fence about attending. Will wait until more
information comes out before a decision.
FSC Membership committee vets a club who has applied to beome a member, to see if they should
become a part of FSC. Eileen Morris volunteered to be on this committee. - Fall Meeting Nov 3-5, 2023 Location: DoubleTree Orlando Airport.
2023 Ski Trips: Snowsharks
Bike/Boat Croatia Sept 20-Oct 2 Eileen Morris / Fred Pierce 34 guests
Ship: The Yollow,
SOLD OUT!. 6 couples wait list
Trip Coordinator: Polly Trautweiler
2024 Trips
- Crested Butte: Jan 27-Feb 3 @ Grande Lodge. Air $600. Fees $415. $2095 for 2 in studio or $1770 4
in 1BR, $1820 4 in 2BR. American Airlines into Dallas/Ft Worth, then Gunnison. Pillow count: 24
Trip Leader Ginnie Souther / Jacki Gehring Epic pass. - Mt. Bachelor, Oregon: Feb 24-Mar 2 (FSC) TL: Eileen Morris/ Brenda Roberts Not ski-in/out;
35 minute drive. Lodging: the Element. Studio Rooms have full kitchen except oven. Free continental
breakfast.
Eileen reported the Site inspection was fantastic. Mountain very inviting and wants us there.
Town of Bend is epic. Element is where our Club is staying. Units a good size, dishwasher, full size
fridge/freezer, 2 burner stove. Full breakfast every morning. 7 minute walk to old downtown. Tuesday
is on-mountain lunch. Going to Crater Lake Park on Wednesday. Mountain rep arranging pub crawl for
Wednesday night. Thursday night theme party theme is “Get Lit and Light Up” .Lift tickets are very
reasonable. - 3rd Ski Trip March If after Kick Off there is interest for a 3rd ski trip, we could put together a small trip,
It doesn’t have to be an FSC trip, since our Club has a Bye. - South America: FAM was May 15-25, 2023, non-ski (Holidaze) – Polly Trautweiler attended. Her FAM
report was very positive, as were the comments of others who attended from other clubs. Actual trip is
12 nights in October 2024. Voted and Passed at FSC. Our club expressed interest to go, but if price is
too high, we are not obligated to go. In case we decide not to go, Eileen Morris is continuing to check
out Ireland. If Club goes to South America, then Ireland would be a 2025 trip. - Air pricing for South America and Mt Bachelor is holding back until SouthWest reveals their pricing in
late July. - Mayflower Travel for Non-ski trips, like Ireland, Dubai, Greece. Check out them and Smarttours.
May have table at Kickoff? - Trip Leader Manual: Committee reviewed on April 16th: (Jacki, Lynn, Brenda, Eileen, Tom, Ginnie,
and Polly). Tom emailed the edits/corrections for 2nd review, which is scheduled for Friday, July 7th
. The Google Doc portion of the Manual is very difficult to decipher and very out of date once the new
Google Doc format is up and running. It probably will be deleted. - Trip Application: “ If you have not paid your membership …” needs to be deleted.
You must be a member of a FL Ski Club … still remains.
Non-Ski Activities: Looking for Event Director for Non-Ski Activities. Chris Maschenick has volunteered.
Fort Myers Murder Mystery Dinner Train Rick Pearce
Rick called to schedule trip for August 26-27 2023.Saturday/Sunday. Price covers murder mystery train
ride, dinner, $10 meal tip, tax and lodging based on 2 pp/room. Price for 2 pp/room is $412.99 ($415) /
$269.87 ($270) for single person. Cut off by July 15: signed up and paid. Lynn Pierce will contact Dinner
Train company on July 24, after getting back in town. Rick sent write-up for newsletter to Mitch. Lynn
reported 6 people signed up currently with another 10-12 people interested..
Kickoff: Friday, August 11, 2023 5-7 p.m. at Feather Sound Country Club..
Diane Homa will chair this event.
Discussed whether GTS and Mayflower should be invited. Decided against it.
ACTION: Need donations for door prizes
Christmas Party: Terry England
- TBD
- Looking for activities chairperson. Perhaps Chris Bonham and Leola. ACTION: Jacki to contact
- ACTION: Terry to check on Church venue availability
Elections in May; Terry England handled the elections at Social.
President: Jacki Gehring
Vice President: Brenda Roberts
Treasurer : Lynn Pierce (resigning June 2024)
Secretary: Ginnie Souther
Old Business Non-Ski Activities:
- Cabbage Key/Cayo Costa – 2024
- Zip Line-Ocala or Tree Hoppers in Dade Cit;y
- Skeet/Trap
- Fast Boat to Key West
- Bowling Liberty Lanes does Beer & Bowl
- Rays Baseball Game
Meeting Adjourned: 8:15 p.m.
Trip Leader Manual Review Meeting: Friday, July 7 @ 3 p.m.
Ginnie’s house: 3885 105th Avenue N., Clearwater, FL 33762
(Jacki, Lynn, Brenda, Eileen, Tom, Ginnie, and Polly)
Next Board Mtg:
July 11th @ 5:30 p.m. @ Jacki’s House
August 8th @ 5:30 p.m. @ Jacki’s House
Sept 12th @ 5:00 p.m. @ Mikes Pizza
Next Social:
Sept 12th @ 6:30 p.m.@ Mikes Pizza
BOD MEETING MINUTES
CLEARWATER/ST. PETERSBURG SKI & SPORTS CLUB
5:30 p.m. @ Jacki’s House
Tuesday, July11, 2023
Attending Executive Board Members: President-Jacki Gehring, VP-Brenda Roberts, Treasurer-Lynn
Pierce, Secretary-Ginnie Souther, FSC Delegate-Tom Morris
Board Members and Others in Attendance: Eileen Morris, Polly Trautweiler, Bruce Trautweiler, Diane
Homa, Robbie Williams, Chris Maschenick, Bruce Meyers, Rick Pearce
Board Members Absent: Fred Pierce
Call to Order: by Jacki Gehring at 6:23 p.m.
Jacki discussed use of BOD email addresses, like we are supposed to, instead of personal email
addresses.
Jacki reminded BOD: If you have an action item that needs completed, please send Jacki and Ginnie an
email stating the completion/status change.
Secretary Report: Ginnie Souther
Corrections to 06/20/23 Minutes:
- FSC, item 1: delete 2nd “attended” at end of sentence.
- FSC, last item: correct spelling of “become”
- Bike/Boat Croatia: correct spelling of boat name from “Yollow” to “Yolo”
- Fort Myers Murder Mystery Dinner Train, last sentence: delete 2nd “period” punctuation mark
- Remove Linda Martin from BOD meeting attendance list (no longer on Membership committee)
Accepted as presented.
Treasurer Report: Lynn Pierce ACTION: Need new treasurer before June 2024
- As of June 30, 2023; Balanced
Savings: $ 25,238.75
Checking: $119,651.27
Outstanding Cks: $ 1,730.32
Working Balance: $117,920.95
Taxes were done July 10, 2023. Accepted as presented.
- Short sleeved logo shirts. Advertising budget is $1500. Club has spent $200 this year. Use remaining
stock of shirts as gifts at Kick-off. Hats to be sold at Kick off.
Tom Morris reported that cotton, short sleeve shirts with collar and embroidered logo price is $25.
Discussed whether group would want cotton or polyester? ACTION: Tom looking at other vendors for
better price, minimum order requirements, turn-around time, men and women sizes, cotton vs.
polyester?. Members would typically purchase so no need to rush to have shirts in time for Kick Off. - Craig Tyler working on streamlining google docs.
Membership: Robbie Williams and Terry England
- Linda Martin resigned from Membership Committee as of June 1st; Robbie Williams has taken her
place. - Lynn Pierce reported the Club has 40 paid members plus 12 past presidents.
ACTION: the list of inactive members needs to be cleaned.
Facebook: Fred Pierce
- 2023-2024 Trips are ready to be posted. ACTION: Ginnie to send Crested Butte info.(Jacki Gehring
offered to do so) - Lou Scaffani is making changes to our Facebook but Fred is person who should do this. Lou is the
owner of the site but shouldn’t post anything that has nothing to do with our club. ACTION: As
President, Jacki Gehring will contact Lou and also request media file list of places to promote our club.
Website/Newsletter: Mitch Crim resigned immediately; delete him from all emails.
- Ginnie Souther (Crested Butte) and Eileen Morris (Mt. Bachelor) sent Ski Trip Flyer and Application to
Mitch Crim again for posting to 2023/2024 trip section. Mitch has deleted old trips and posted the 2024 ski trip and Croatia information. Kick Off information was posted as well. - Fred Pierce has volunteered to manage the Website, but NOT the Newsletter. Mitch has agreed to
train Fred. - Website updates: ACTION:
a. Change photo on the first page of website.
b. Website tab for “Newsletter” and “Meeting Minutes”
c. Need section: Non-ski activities
d. Website security: research SSL for ability to accept payments online - Newsletter: ACTION: Need new newsletter manager. Mitch has agreed to train new person
.a. ACTION: Brenda suggested her niece may be interested and will check with her.
b. ACTION: Need to compare new, cleaned member list with Mailchimp newsletter list
c. Discussed changing to new provider (Constant Contract) instead of Mailchimp.
d. The email address list would need to be trimmed down. Look back 5 trip years to get list of
active members. - Newsletter deadlines reminder:
a. After each board meeting, and by the 15th, all new information and changes must be submitted.
Draft will be sent on the 20th, all reviews replied by the 25th. The final would go out around the
1st of the month.
b. Everyone on review list must reply OK and/or submit any changes.
ACTION: Until further notice, send anything for newsletter, to Jacki Gehring and she’ll forward to Mitch.
Historian: Bruce Myers
Bruce: Missing from historian books: all our club ski trips for the last 10 years. ACTION: Polly can send to
him digitally and he’d print for placing in book. ACTION: Brenda checked on cost to have everything in
books digitally recorded. She found a free site we can use. Other sites are around $10 a month. Google
is $6/month per each person having access. Will research 501c7 so we know what needs to be
kept/digitalized and how many pages. Where to store. Google? Drop Box?
FSC
- Fall Meeting Nov 3-5, 2023 Location: DoubleTree Orlando Airport.
- Site Inspection to SnowMass in Fall 2023 Trip is Jan 18-25, 2025
- Site Inspection to Banff in Fall 2023.
- Spring Meeting 2024: May 31-June 2. Mission Inn
2023 Ski Trips: Snowsharks
Bike/Boat Croatia Sept 20-Oct 2 Eileen Morris / Fred Pierce 34 guests
Ship: The Yolo,
SOLD OUT!. 6 couples wait list
Trip Coordinator: Polly Trautweiler
2024 Trips
- Crested Butte: Jan 27-Feb 3 @ Grande Lodge. Air $600. Fees $415. $2095 for 2 in studio or $1770 4
in 1BR, $1820 4 in 2BR. American Airlines into Dallas/Ft Worth, then Gunnison. Pillow count: 24
Trip Leader Ginnie Souther / Jacki Gehring Epic pass. 7 members have sent trip app and deposit.
About 5 others expressed interest. - Mt. Bachelor, Oregon: Feb 24-Mar 2 (FSC) TL: Eileen Morris/ Brenda Roberts Not ski-in/out;
35 minute drive. Lodging: the Element. Studio Rooms have full kitchen except oven. Free breakfast.
Tuesday is on-mountain lunch. Wednesday, going to Crater Lake Park. Mountain rep arranging pub
crawl for Wednesday night. Thursday night party theme is “Get Lit and Light Up”. 6 persons about to
be paid and 11 others interested. - 3rd Ski Trip March If after Kick Off there is interest for a 3rd ski trip, we could put together a small trip,
It doesn’t have to be an FSC trip, since our Club has a Bye. - South America: FAM was May 15-25, 2023, non-ski (Holidaze) – Polly Trautweiler attended. Her FAM
report was very positive, as were the comments of others who attended from other clubs. Actual trip is
12 nights in October 2024. Voted and Passed at FSC. Our club expressed interest to go, but if price is
too high, we are not obligated to go. In case we decide not to go, Eileen Morris is continuing to check
out Ireland. If Club goes to South America, then Ireland would be a 2025 trip. - Air pricing for South America and Mt Bachelor is holding back until SouthWest reveals their pricing in
late July. - Mayflower Travel for Non-ski trips, like Ireland, Dubai, Greece. Check out them and Smarttours.
- Trip Leader Manual: Committee reviewed on April 16th: (Jacki, Lynn, Brenda, Eileen, Tom, Ginnie,
and Polly). Tom emailed the edits/corrections for 2nd review, which was Friday, July 7th. Final edits for
trip leader manual have been emailed to review committee., “Reply all” so each member sees other
comments/corrections.. Brenda reported that the manual can be printed/bound @ $125 for 10 copies.
Cost taken from Office Supplies. Tom made motion, 2nd Brenda. Motion carried. The Google Doc portion of the Manual is very difficult to decipher and very out of date once the new
Google Doc format is up and running. It probably will be deleted. - Trip Application: “ If you have not paid your membership …” needs to be deleted.
You must be a member of a FL Ski Club … still remains. - Tampa Bay Skiers & Boarders Club interested in working with us to fill trips.
Non-Ski Activities:
Fort Myers Murder Mystery Dinner Train Rick Pearce August 26-27 2023.Saturday/Sunday.
Price covers murder mystery train ride, dinner, $10 meal tip, tax and lodging based on 2 pp/room. Price for
2 pp/room is $412.99 ($415) / $269.87 ($270) for single person. Cut off by July 15: signed up and paid.
Lynn Pierce will contact Dinner Train company on July 24, after getting back in town. Rick reported 20
people signed up/paid with another 5-6 people interested. Rick to send email for those going with
instructions for Saturday’s train, hotel; Sunday’s breakfast and bike.
Kickoff: Chair: Diane Homa Friday, August 11, 2023 5-7 p.m. at Feather Sound Country Club
- An advertisement for KickOff running in Feather Sound Newsletter for free, City Spark in Tampa Bay
Times digital news lets you list for free; $20/day to have it show at top of page. Jacki Gehring printed
some handouts for BOD members to distribute around down (doctors’ office, stores, etc) - Adding cookies to food menu.
- Ran through list of tables needed. Allowed 7 free of charge. ACTION: THIS IS US table showing
murder mystery train ride, river ranch, camp/kyak photos. - Registration table, use name tags.
ACTION: Need donations for door prizes
Christmas Party: Terry England
- TBD
- Looking for activities chairperson. Perhaps Chris Bonham and Leola. ACTION: Jacki to contact
- ACTION: Terry to check on Church venue availability
Old Business Non-Ski Activities: Event Director: Chris Maschenick
- Cabbage Key/Cayo Costa – 2024
- Zip Line-Ocala or Tree Hoppers in Dade Cit;y
- Skeet/Trap
- Fast Boat to Key West
- Bowling
- Baseball / Football/ Hockey Game
- Archery
ACTION: Chris will prepare list of activities for survey to use at Kick Off
Meeting Adjourned: 9:50 p.m.
Next Board Mtg:
August 8th @ 5:30 p.m. @ Jacki’s House
Sept 12th @ 5:00 p.m. @ Mikes Pizza
Next Social:
Sept 12th @ 6:30 p.m.@ Mikes Pizz
BOD MEETING MINUTES
CLEARWATER/ST. PETERSBURG SKI & SPORTS CLUB
5:30 p.m. @ Jacki’s House
Tuesday, August 8, 2023
Attending Executive Board Members: President-Jacki Gehring, Treasurer-Lynn Pierce, SecretaryGinnie Souther, FSC Delegate-Tom Morris
Board Members and Others in Attendance: Eileen Morris, Polly Trautweiler, Bruce Trautweiler, Diane
Homa, Bruce Myers
Board Members Absent: Brenda Roberts, Robbie Williams
Call to Order: by Jacki Gehring at 6:20 p.m.
Jacki discussed use of BOD email addresses, like we are supposed to, instead of personal email
addresses.
Jacki reminded BOD: If you have an action item that needs completed, please send Jacki and Ginnie an
email stating the completion/status change.
Secretary Report: Ginnie Souther
Corrections to 07/11/23 Minutes: None; Accepted as presented.
Treasurer Report: Lynn Pierce ACTION: Need new treasurer before June 2024 Eileen Morris may
volunteer. If not, Eileen would train to be trip coordinator for U.S. trips, while Polly would be trip
coordinator for out of country trips.
- As of July 30, 2023; Balanced
Savings: $ 25,241.96
Checking: $ 33,004.71
Outstanding Cks: $ 575.68
Working Balance: $ 32,429.03
Accepted as presented.
- Short sleeved logo shirts: Tom Morris reported that cotton, short sleeve shirts with collar and
embroidered logo price is $25. Discussed whether group would want cotton or polyester? ACTION:
Tom looking at other vendors for better price, minimum order requirements, turn around time, men and
women sizes, cotton vs. polyester?. Members would typically purchase so no need to rush to have
shirts in time for Kick Off.
Use existing stock of shirts as gifts at Kick-off. Ball Caps to be sold at Kick off. - Craig Tyler working on streamlining google docs.
Membership: Robbie Williams and Terry England
1 Lynn Pierce reported the Club has 50 paid members plus 12 past presidents = 62
ACTION: the list of inactive members needs to be cleaned.
- Executive Board list is in process of being updated.
Use of club emails instead of personal email addresses for Board members: ACTION: September
meeting will Include instruction on use and decisions for each board member as to which email address
they prefer to use.
Facebook: Fred Pierce
- 2023-2024 trips have been posted.
- Lou Scaffani is making changes to our Facebook but Fred is person who should do this. Lou is the
owner of the site but shouldn’t post anything that has nothing to do with our club. As President, Jacki
Gehring contacted Lou and also requested media file list of places to promote our club. - ACTION: Start to post upcoming Social dates and include photos.
Website: Fred Pierce .
- Crested Butte and Mt. Bachelor trip information as well as flyer and trip application links were posted to 2023/2024 trip section.
- Kick Off information has been posted.
- Website updates: ACTION:
a. Photo on the first page of website will remain but look for new one with current members
b. Website tab for “Newsletter” and “Meeting Minutes”
c. Need section: Non-ski activities
d. Website security: research SSL for ability to accept payments online
Newsletter:
- Newsletter: ACTION: Need new newsletter manager. Jacki doing in interim
.a. ACTION: Brenda suggested her niece may be interested and will check with her.
b. ACTION: Need to compare new, cleaned member list with Mailchimp newsletter list
c. Discussed changing to new provider (Constant Contract) instead of Mailchimp.
d. The email address list would need to be trimmed down. Look back 5 trip years to get list of
active members. - Newsletter deadlines reminder:
a. After each board meeting, and by the 15th, all new information and changes must be submitted.
Draft will be sent on the 20th, all reviews replied by the 25th. The final would go out around the
1st of the month.
b. Everyone on review list must reply OK and/or submit any changes. .
Over 1,000 newsletters are going out; 900 are successfull, 365 are being clicked on,
Need to cull those after the kick off. Terry England agreed to help.
Historian: Bruce Myers
Bruce: Missing from historian books: all our club ski trips for the last 10 years. ACTION: Polly can send to
him digitally and he’d print for placing in book. Brenda Roberts checked on cost to have everything in
books digitally recorded. She found a free site we can use. Other sites are around $10 a month. Google
is $6/month per each person having access. Will research 501c7 so we know what needs to be
kept/digitalized and how many pages. Where to store. Google? Drop Box?
Brenda scanned to ScannerPro and will make a thumb drive.
FSC
- Fall Meeting Nov 3-5, 2023 Location: DoubleTree Orlando Airport.
Those interested in attending: Polly & Bruce Trautweiler, Ginnie Souther, Jacki Gehring - Site Inspection to SnowMass in Fall 2023 Trip is Jan 18-25, 2025
- Site Inspection to Banff in Fall 2023. Several BOD members interested in leading this trip.
- Spring Meeting 2024: May 31-June 2. Mission Inn
Trip Coordinator: Polly Trautweiler
2024 Trips
- Crested Butte: Jan 27-Feb 3 @ Grande Lodge. Air $600. Fees $415. $2095 for 2 in studio or $1770 4
in 1BR, $1820 4 in 2BR. American Airlines into Dallas/Ft Worth, then Gunnison. Pillow count: 24
Trip Leader Ginnie Souther / Jacki Gehring Epic pass. 12 members have sent trip app and deposit. - Mt. Bachelor, Oregon: Feb 24-Mar 2 (FSC) TL: Eileen Morris/ Brenda Roberts Not ski-in/out;
35 minute drive. Lodging: the Element. Studio Rooms have full kitchen except oven. Free breakfast.
Tuesday is on-mountain lunch. Wednesday, going to Crater Lake Park. Mountain rep arranging pub
crawl for Wednesday night. Thursday night party theme is “Get Lit and Light Up”.
SOLD OUT (26 adults, 1 child) Waitlist - 3rd Ski Trip March If after Kick Off there is interest for a 3rd ski trip, we could put together a small trip,
It doesn’t have to be an FSC trip, since our Club has a Bye. - South America: FAM was May 15-25, 2023, non-ski (Holidaze) – Polly Trautweiler attended. Her FAM
report was very positive, as were the comments of others who attended from other clubs. Actual trip is 12 nights in October 2024. Voted and Passed at FSC. Our club expressed interest to go. - Eileen Morris shared information for a Spring or Fall Greece cruise trip for 2025 during a time that the
big cruise ships are not in port. Ginnie Souther made motion for her to continue fact finding, Tom Morris
2nd. Motion carried. - Banff FSC 2025
Terry England made motion for SnowSharks to do this trip; Tom Morris 2nd.
Motion carried.
Jacki Gehring and Tom Morris will lead/co-lead
Brought about discussion on how to determine trip leader when several interested?
Determined a member needs to be qualified, have at least co-lead a trip. Then those qualified will draw straws. - Eileen to query guests at Kick Off about a 2nd ski trip for 2025.
- Trip Leader Manual: Committee reviewed on April 16th: (Jacki, Lynn, Brenda, Eileen, Tom, Ginnie,
and Polly). Tom emailed the edits/corrections for 2nd review, which was Friday, July 7th. Final edits for
trip leader manual have been emailed to review committee., “Reply all” so each member sees other
comments/corrections.. Brenda reported that the manual can be printed/bound @ $125 for 10 copies.
Cost taken from Office Supplies. Tom made motion, 2nd Brenda. Motion carried.
Tom sent out the final draft. Jacki and Polly thought it was fine. Lynn couldn’t read first page…Table of
Contents covered up 1st page. ACTION: Tom will have 10 copies made for $110 to be taken from
Office Supplies.
The Google Doc portion of the Manual is very difficult to decipher and very out of date. Once the new
Google Doc format is up and running, it probably will be deleted.
- Trip Application: “ If you have not paid your membership …” needs to be deleted.
“You must be a member of a FL Ski Club” … still remains.
Non-Ski Activities:
Fort Myers Murder Mystery Dinner Train Rick Pearce August 26-27 2023.Saturday/Sunday.
Price covers murder mystery train ride, dinner, $10 meal tip, tax and lodging based on 2 pp/room. Price for
2 pp/room is $412.99 ($415) / $269.87 ($270) for single person. Cut off by July 15: signed up and paid.
Lynn Pierce will contact Dinner Train company on July 24, after getting back in town. Rick reported 20
people signed up/paid with another 5-6 people interested. Rick to send email for those going with
instructions for Saturday’s train, hotel; Sunday’s breakfast and bike.
24 and Linda & Jeff make 26. Rick to confirm hotel rooms. Mels diner will expect 20 people for 9:00 a.m11 a.m. breakfast. Bike riding after breakfast 11:30 a.m. at John Yarborough Linear Park.
ACTION: Rick will send information email to all people going.
Kickoff: Chair: Diane Homa Friday, August 11, 2023 5-7 p.m. at Feather Sound Country Club
- An advertisement for KickOff running in Feather Sound Newsletter for free, City Spark in Tampa Bay
Times digital news lets you list for free; $20/day to have it show at top of page. Jacki Gehring printed
some handouts for BOD members to distribute around town (doctors office, stores, etc) - Adding cookies to food menu.
- Ran through list of tables needed. Allowed 7 free of charge. There will be a THIS IS US table showing
murder mystery train ride, river ranch, camp/kyak photos. Registration table, use name tags.
Diane ran digital Ads in Creative Loafing, TBN (Tampa Bay News), Parrish News, Feather Sound News,
Next Door.com (posted in Diane’s home area).
With Denise McDonald no longer coordinating the vet ski trips, do we want to continue our donations there
or donate to another organization? Jacki suggested we switch from vet donation to school for the deaf
and blind. Consensus was to donate $ for programs for disabled skiers, giving us time to see how the
Vets program continues. Lynn made motion, 2nd by Eileen. Motion carried.
Peter Glenn will be present at their table. Derry from Bill Jacksons will not be present but donated 2 items
for giveaway. We have their company banner to hang at the event.
Christmas Party: Terry England
- TBD
- Looking for activities chairperson. Perhaps Chris Bonham and Leola. ACTION: Jacki to contact
- ACTION: Terry to check on Church venue availability Pastor is currently on sabbatical.
Old Business Non-Ski Activities: Event Director: Chris Maschenick
- Cabbage Key/Cayo Costa – 2024
- Zip Line-Ocala or Tree Hoppers in Dade Cit;y
- Skeet/Trap
- Fast Boat to Key West
- Bowling
- Baseball / Football/ Hockey Game
- Archery
ACTION: Chris will prepare list of activities for survey to use at Kick Off
Colorado Dude Ranch. Several board members reviewed. Not for our age group. If so, would need to be
in driving distance to make it affordable. Flying would be too expensive.
Meeting Adjourned: 8:00 p.m.
Next Board Mtg: Sept 12th @ 5:00 p.m. @ Mikes Pizza
Next Social: Sept 12th @ 6:30 p.m.@ Mikes Pizza
BOD MEETING MINUTES
CLEARWATER/ST. PETERSBURG SKI & SPORTS CLUB
5:30 p.m. @ Mike’s Pizza
Wednesday, September 13, 2023
Attending Executive Board Members: President-Jacki Gehring, Vice-Pres Brenda Roberts,
Secretary-Ginnie Souther, FSC Delegate-Tom Morris
Board Members and Others in Attendance: Eileen Morris, Polly Trautweiler, Bruce Trautweiler, Diane
Homa, Bruce Myers, Chris Maschenick, Robbie Williams,
Board Members Absent: Lynn Pierce, Fred Pierce, Terry England
Call to Order: by Jacki Gehring at 5:35 p.m.
Jacki informed the BOD that Lynn Pierce’s mother passed away Tuesday and passed out a sympathy
card for all to sign.
Jacki reminded BOD: If you have an action item that was completed, please send Jacki and Ginnie an
email stating the completion/status change.
Secretary Report: Ginnie Souther
Corrections to 08/08/23 Minutes: Terry England was in attendance; Accepted as amended.
Treasurer Report: Lynn Pierce ACTION: Need new treasurer before June 2024 Eileen Morris may
volunteer. If not, Eileen would train to be trip coordinator for U.S. trips, while Polly would be trip
coordinator for out of country trips.
Jacki reported in Lynn’s absence:
- As of August 31, 2023; Balanced
Savings: $ 25,245.18
Checking: $ 42,352.50
Outstanding Cks: $ 5,449.31
Working Balance: $ 36,903.19 Accepted as presented. - Jacki collected $75 at 9/12 for Disabled Veterans at our 9/12 Social. She will announce at each Social
that the collection jar is on the counter for those who want to contribute. Denise McDonald no longer
our contact for Disabled Vets Winter Sports Clinic. New contact is Rebecca Munjak. SteveHodges
asked to be our liaison. - Short sleeved logo shirts: Tom Morris reported that black short sleeve shirts with collar and
embroidered logo price is $35 and is available in both men and women sizes. ACTION: Tom to check
on whether cotton or polyester. He will provide the BOD with copy of proof for next meeting. - ACTION: Need to order more business cards but with less information and bigger font so more
readable. Add QR code to scan and go to website. - Craig Tyler working on streamlining google docs.
Membership: Robbie Williams and Terry England
1 Robbie reported that paid membership is at 92 There were 25 people at 9/12 Social.
ACTION: the list of inactive members needs to be cleaned.
- Executive Board List is in process of being updated. Jacki passed around her updated list for final edit.
She asked that each of us also indicate which email (personal vs.snowshark) we prefer to use.
ACTION: Jacki will finalize and distribute. - Diane Homa suggested running information regarding social meeting dates each month in Creative
Loafing, Neighborhood, sites to increase attendance and grow membership. - Diane suggested we need to Brand our Club as Ski & Adventure.to more accurately describe our
activities. Communicate we are a smaller, friendly, more intimate group.
Facebook: Fred Pierce
- Upcoming Social dates were posted
- Murder Myster Dinner Train trip photos were posted.
- ACTION: Need photos taken at Socials so they can be posted.
Website: Fred Pierce (Jacki reported in Fred’s absence)
- Posted menu for social. Fixed “fuzzy” font on calendar.
- Online payment for trips can be done. Sports America does them. Each trip has its own custom trip
page with option to use credit card, with 3% fee. Zell is another option but maximum payment is
$1,000 a day..
. - Website updates: ACTION:
a. Photo on the first page of website will remain but look for new one with current members
b. Website tab for “Newsletter” and “Meeting Minutes”
c. Need section: Non-ski activities
d. Website security: research SSL for ability to accept payments online
Newsletter:
- Newsletter: ACTION: Need new newsletter manager. Jacki doing in interim
.a. ACTION: Brenda reports her niece is interested and will check with her again
b. ACTION: Need to compare new, cleaned member list with Mailchimp newsletter list. Jacki
imported membership list from Mailchimp and had trouble printing the list.
c. Discussed changing to new provider (Constant Contract) instead of Mailchimp.
d. The email address list would need to be trimmed down. Look back 5 trip years to get list of
active members. - Newsletter deadlines reminder:
a. After each board meeting, and by the 15th, all new information and changes must be submitted.
Draft will be sent on the 20th, all reviews replied by the 25th. The final would go out around the
1st of the month.
b. Everyone on review list must reply OK and/or submit any changes.
Historian: Bruce Myers
Bruce: Missing from historian books: all our club ski trips for the last 10 years. Polly could send to him
digitally and he’d print for placing in book. Brenda Roberts checked on cost to have everything in books
digitally recorded. She found a free site we can use. Other sites are around $10 a month. Google is
$6/month per each person having access. Will research 501c7 so we know what needs to be
kept/digitalized and how many pages. Where to store. Google? Drop Box?
Brenda scanned to ScannerPro and made a thumb drive.Total of 400 pages. ACTION: bring to next
Social to run on TV screen for members.
FSC
- Fall Meeting Nov 3-5, 2023 Location: DoubleTree Orlando Airport.
Those signed up to attend: Polly & Bruce Trautweiler, Ginnie Souther & Jacki Gehring, Brenda Roberts
& Chris Maschenick, Tom & Eileen Morris.(8) - Site Inspection to SnowMass in Fall 2023 Trip is Jan 18-25, 2025. Our club is not participating.
- Site Inspection to Banff in Fall 2023. Oct 23-27, 2023 Several BOD members interested in leading this
trip. Tom going on site inspection. Jacki co-leading trip. - Spring Meeting 2024: May 31-June 2. Mission Inn
- FSC trying to streamline amount of vendors who bid on trips for 2026.
Ski.com / Sports America / GTS / SkiGroup.Net
Delegate: Tom will send in vote to FSC, as follows : - GTS (Mike :& Sherri)
- Sports Am (Sara)
- Ski.Com (Marcie)
4 SkiGroup.Net
2023 Ski Trips: Snowsharks
Bike/Boat Croatia Sept 20-Oct 2 Eileen Morris / Fred Pierce 34 guests
Ship: The Yolo,
SOLD OUT!.
Trip Coordinator: Polly Trautweiler
2024 Trips
- Crested Butte: Jan 27-Feb 3 @ Grande Lodge. Air $600. Fees $415. $2115 for 2 in studio or $1790 4
in 1BR, $1840 4 in 2BR. American Airlines into Dallas/Ft Worth, then Gunnison. Pillow count: 24
Trip Leader Ginnie Souther / Jacki Gehring Epic pass.
14 members have sent trip application and deposit.
2nd payment is due next week. Ginnie sent out invoices and brought in over $8,300 in payments . We
need more studio (Emmons). Polly to talk to Marcie to give up the 1 remaining Whetstone and the 1
Pitkin, that we can trade for studios. - Mt. Bachelor, Oregon: Feb 24-Mar 2 (FSC) TL: Eileen Morris/ Brenda Roberts Not ski-in/out;
35 minute drive. Lodging: the Element. Studio Rooms have full kitchen except oven. Free breakfast.
Tuesday is on-mountain lunch. Wednesday, going to Crater Lake Park. Mountain rep arranging pub
crawl for Wednesday night. Thursday night party theme is “Get Lit and Light Up”.
SOLD OUT (26 adults, 1 child) Waitlist
. - South America: FAM was May 15-25, 2023, non-ski (Holidaze) – Polly Trautweiler attended. Her FAM
report was very positive, as were the comments of others who attended from other clubs. Actual trip is 12 nights in October 2024. Voted and Passed at FSC. Our club expressed interest to go. Currently
going: 22 people Will cap trip so its manageable. - Eileen Morris shared information for a Spring or Fall Greece cruise trip for 2025 during a time that the
big cruise ships are not in port. Ginnie Souther made motion for her to continue fact finding, Tom Morris 2nd. Motion carried. 09/13 BOD Mtg: Eileen continuing to research. Shawn, with Holidays, is looking at packages for June or September 2025. - Banff FSC 2025 Icon Feb 22-Mar 1st
Tom Morris as Trip Leader / Jacki Co-lead
Brought about discussion on how to determine trip leader when several interested. Determined a
member needs to be qualified, have at least co-lead a trip. Then those qualified will draw straws. If a
member brings up a new trip, they may be trip leader if they’ve had leader training or experience. - Trip Leader Manual: Committee reviewed/edited on April 16th: (Jacki, Lynn, Brenda, Eileen, Tom,
Ginnie, and Polly). Tom sent out the final draft. Jacki and Polly thought it was fine. Tom had 10 copies
made for $110. ACTION: Wait for Google Doc forms to be updated before scheduling trip leader
training. Set up trip leader training around April 2024. (The Google Doc portion of the Manual is
very difficult to decipher and very out of date. Once the new Google Doc format is up and running, the Google Doc Manual will be deleted.) - Jacki discussed 2nd trip for 2025: Telluride, Deer Valley, Canyons. Mammoth, Snowmass (other than
FSC Jan 18-25) were places of interest mentioned at 9/12 Social. Need to look into Icon pass trip.
After discussing options, Brenda made motion to pick Snomass as 2nd trip not during FSC dates (Icon), Tom 2nd, Motion passed.
Kickoff: Chair: Diane Homa Friday, August 11, 2023 5-7 p.m. at Feather Sound Country Club
- Diane reported the $120 expenditure to put add in Tampa Bay Times wound up on City Spark Website,
not Tampa Bay Times. Believe flyer posted in Newsletter may have helped to get more people
attending. Suggested we follow marketing done this year (Diane ran digital Ads in Creative Loafing,
TBN (Tampa Bay News), Parrish News, Feather Sound News, Next Door.com (posted in Diane’s home
area). Copies of Kickoff Flyer distributed by BOD in doctors offices, stores, etc) - Diane suggested “how did you hear about Snowsharks” line be added to sign in sheet so we’d have a
better idea on where to continue our marketing efforts to build attendance. This may also be good idea for new people signing in at our Socials. - A/C went out in original room booked and the larger room worked very nicely.
Food quantities worked out well. Stayed within budget. Keeping hours shorter this year worked well.
Chris’ local trip table was very popular. - Peter Glenn had a table again this year and donated prizes. They are having a Pre-Season Sale
October 6,7,8,9. ACTION: To show our appreciation and support, BOD members will attend on
October 8 at 2 p.m., wearing our white Snowshark long sleeve shirts.
Christmas Party: Terry England
- TBD
- Looking for activities chairperson. Perhaps Chris Bonham and Leola. ACTION: Jacki to contact
- ACTION: Terry to check on Church venue availability Pastor is currently on sabbatical.
Old Business Non-Ski Activities: Event Director: Chris Maschenick
- Cabbage Key/Cayo Costa – 2024
- Zip Line-Ocala or Tree Hoppers in Dade Cit;y
- Skeet/Trap
- Fast Boat to Key West
- Bowling
- Baseball / Football/ Hockey Game
- Archery
Chris addressed those attending the 9/12 Social regarding a Kyak/Kennedy Space Center weekend trip
during the Croatia trip. There didn’t seem to be a lot of interest so that will be tabled for a date in the
Spring when no ski trips are planned. ACTION: Chris will look into a one day trip, like bowling or local
kyak for some time in October.
Non-Ski Activities:
Fort Myers Murder Mystery Dinner Train Rick Pearce August 26-27 2023.Saturday/Sunday.
26 people attended. Such a success that people asked for trip to be repeated.
New Business: Sky Med (insurance) Offered to do club presentation and will pay $200 towards dinner
costs. ACTION: Jacki to schedule for November meeting.
Meeting Adjourned: 8:05 p.m.
Next Board Mtg: Oct 10th @ 5:00 p.m. @ Mikes Pizza
Next Social: Oct 10th @ 6:30 p.m.@ Mikes Pizza
BOD MEETING MINUTES
CLEARWATER/ST. PETERSBURG SKI & SPORTS CLUB
5:00 p.m. @ Mike’s Pizza
Tuesday, October 10, 2023
Attending Executive Board Members: President-Jacki Gehring, Vice-Pres Brenda Roberts,
Secretary-Ginnie Souther, FSC Delegate-Tom Morris Treasurer-Lynn Pierce
Board Members and Others in Attendance: Eileen Morris, Polly Trautweiler, Bruce Trautweiler, Robbie
Williams, Fred Pierce
Board Members Absent: Terry England, Diane Homa, Chris Maschenick, Bruce Myers
Call to Order: by Jacki Gehring at 5:10 p.m.
Jacki reminded BOD: If you have an action item that was completed, please send Jacki and Ginnie an
email stating the completion/status change.
Secretary Report: Ginnie Souther
Corrections to 09/13/23 Minutes: Accepted as submitted.:
Treasurer Report: Lynn Pierce Need new treasurer before June 2024 Eileen Morris has volunteered
and she and Lynn will come up with a schedule for training.
- As of September 30, 2023; Balanced
Savings: $ 25,248.29
Checking: $ 41,826.82
Outstanding Cks: $ 1,040.00
Working Balance: $ 42,866.82 Accepted as presented. - Jacki collected $75 for Disabled Veterans at our 9/12 Social. She will announce at each Social that the
collection jar is on the counter for those who want to contribute. - Namecheap Is due in November, and would save money by submitting early. Eileen made motion to
submit early, and for pay for 3 yrs. Brenda 2nd. Motion carried.
Membership: Robbie Williams and Terry England
1 Robbie reported that paid membership is at 92 (79 paid, 1 child,and 12 past presidents)
ACTION: the list of inactive members needs to be cleaned.
- Executive Board List is in process of being updated. Jacki passed around her updated list for final edit.
ACTION: Jacki will finalize and distribute.
Facebook: Fred Pierce
- Notice for tonight’s meeting was posted.
- Link for Croatia trip photos was posted.
- ACTION: Need photos taken at Socials so they can be posted.
Website: Fred Pierce
- Online payment for trips can be done. Sports America does them. Each trip has its own custom trip
page with option to use credit card, with 3% fee. Zell is another option, but maximum payment is
$1,000 a day.. General consensus is that the way we are processing payments now is fine.
. - Website updates: ACTION: a. Website tab for “Newsletter” and “Meeting Minutes”
b. Need section: Non-ski activities
Newsletter:
- Newsletter: ACTION: Need new newsletter manager. Jacki doing in interim
a. Jacki has gone thru list of members we mail to on Mail Chimp. ACTION: Terry and Polly will go
thru and update. This then needs to be compared to our active membership list .
b. Discussed changing to new provider (Constant Contact) instead of Mailchimp. There is a fee.
ACTION: All BOD members research Constant Contact to give opinion at next meeting - Deadlines reminder:
a. After each board meeting, and by the 15th, all new information and changes must be submitted.
Draft will be sent on the 20th, all reviews replied by the 25th. The final would go out around the
1st of the month.
b. Everyone on review list must reply OK and/or submit any changes. Jacki passed out the list of
people who review so it could be updated.
Historian: Bruce Myers
ACTION: Brenda Roberts scanned our historical pages of past ski trips and outings to ScannerPro and
made a thumb drive.Total of 400 pages. Can bring to next social to run on TV screen for members.
FSC
- Fall Meeting Nov 3-5, 2023 Location: DoubleTree Orlando Airport.
Those signed up to attend: Polly & Bruce Trautweiler, Ginnie Souther & Jacki Gehring, Brenda Roberts
& Chris Maschenick, Tom & Eileen Morris.(8) - SnowMass Site Inspection in Fall 2023 Trip is Jan 18-25, 2025. Our club is not participating.
- Banff Site Inspection is Oct 23-27, 2023 Tom, as trip leader, going on site inspection.
Jacki co-leading trip. - Spring Meeting 2024: May 31-June 2. Mission Inn
2023 Trips: Snowsharks
Bike/Boat Croatia Sept 20-Oct 2 Quick Update: BEST TRIP EVER !
Photo/Video available at tonight’s social.
Trip Coordinator: Polly Trautweiler
Polly lead discussion about failed communication for Croatia between trip broker and traveling members
re loss of luggage 33 people, no dietary needs communicated to YOLO, height list for bike sizes not
conveyed to YOLO, 3 persons lost luggage on return to Tampa.. Lessons learned.
Airport Parking:
A-1: Jacki discussed content of email received from A-1 Parking: When booking a reservation for
parking, Snowsharks can get a 15% discount (not applicable with any other discounts). They must
enter code TBSS2024 in the promo code box. As always, if you mention you are with the ski club, A-1
will drop you off at the original location at curbside for your airline so you will not have to drag your
luggage. A-1 will also pick you up at any of the four quads at the end of baggage claim.
Tampa International Airport: You can also get a discount when you pre-pay parking in the Economy
Parking Lot.
ACTION: The above needs to be posted in the Newsletter in the 2024 Trips section.
2024 Trips: Snowsharks
- Crested Butte, CO: Jan 27-Feb 3 @ Grande Lodge. Ski.com $2115 for 2 in studio or $1790 4 in
1BR, $1840 4 in 2BR. American Airlines into Dallas/Ft Worth, then Gunnison. Pillow count: 24
Trip Leader Ginnie Souther / Jacki Gehring Epic pass. Have 18 people and 1 check in the mail. 2nd payment was paid in October, with final payment due mid November.. - Mt. Bachelor, OR:: Feb 24-Mar 2 (FSC) TL: Eileen Morris/ Brenda Roberts Not ski-in/out; 35 minute
drive. Lodging: the Element. Studio Rooms have full kitchen except oven. Free breakfast. Tuesday is
on-mountain lunch. Wednesday, going to Crater Lake Park. Mountain rep arranging pub crawl for
Wednesday night. Thursday night party theme is “Get Lit and Light Up”.
SOLD OUT (26 adults, 1 child) Waitlist - South America: FSC non-ski (Holidaze) October 9-24, 2024. Polly Trautweiler TL.
Snowsharks currently going: 26 people Will try to cap trip so its manageable. - Trip Leader Training Tom Morris had 10 copies of updated Trip Leader Manual made for $110.
ACTION: Wait for Google Doc forms to be updated before scheduling trip leader training. Set up trip
leader training around April 2024. (The Google Doc portion of the Manual is very difficult to decipher
and very out of date. Once the new Google Doc format is up and running, the Google Doc Manual will
be deleted.
2025 Trips: Snowsharks
- Banff FSC 2025 Icon Feb 22-Mar 1, 2025
Tom Morris, TL / Jacki Gehring Co-Lead - Snowmass 2025 NOT FSC, which is Jan 18-25, 2025 so look st packages either beginning of
February or end of March. Brenda Roberts, TL / Chris Maschenick CoLead - Greece Cruise 2025 Eileen Morris continuing to research a Spring or Fall trip during a time that the big
cruise ships are not in port. Possibly thru. Shawn, with Holidays (looking at packages for June or
September 2025) Eileen is also checking with Island Hopping to see what kind of package they may
offer (company that provided tours while on YOLO). Lynn Pierce would Co-Lead.
Kickoff: Diane Homa Friday, August 11, 2023 5-7 p.m. at Feather Sound Country Club
- Peter Glenn had a table again this year and donated prizes. They had a Pre-Season Sale October
6,7,8,9. To show our appreciation and support, BOD members were to attend October 8 at 2 p.m.,
wearing our white Snowshark long sleeve shirts. Only Ginnie Souther & Rick Pearce attended.
ACTION: first two weeks of November, Peter Glenn having a Winter Preview … BOD Members need
to attend, wearing Snowshark shirts.
Christmas Party: Terry England
- TBD
- Looking for activities chairperson. Perhaps Chris Bonham and Leola. ACTION: Jacki to contact
- ACTION: Terry to check on Church venue availability Pastor is currently on sabbatical.
Indian rocks boat parade December 16, 2023
Non-Ski Activities: Event Director: Chris Maschenick
- Cabbage Key/Cayo Costa – 2024
- Zip Line-Ocala or Tree Hoppers in Dade Cit;y
- Skeet/Trap
- Fast Boat to Key West
- Bowling – Craft Beer Night – Liberty Lanes
- Myakka Trail Rides – ATV
StarLite dinner cruise: Ask members at tonight’s social about interest in November
Cocoa Beach Space Coast deferred to after ski season (spring or summer)
Old Business:
- Short sleeved logo shirts: Tom Morris reported that black short sleeve shirts with collar and
embroidered logo price is $35 and is available in both men and women sizes. ACTION: Sample shirts
are in process. JB Edwards (company who did our long sleeve shirts and hats) will get us sample
shirts in men and women in colors light blue and grey. - Business Cards. ACTION: Need to order more business cards but with less information and bigger
font so more readable. Add QR code to scan and go to website. - Google Docs: Craig Tyler working on streamlining
New Business: Sky Med (insurance) Offered to do club presentation and will pay $200 towards dinner
costs. ACTION: Jacki to schedule for November meeting.
Meeting Adjourned: 6:10 p.m.
Next Board Mtg: Nov 14th @ 5:00 p.m. @ Mikes Pizza
Next Social: Nov 14th @ 6:30 p.m.@ Mikes Pizza
BOD MEETING MINUTES
CLEARWATER/ST. PETERSBURG SKI & SPORTS CLUB
5:00 p.m. @ Mike’s Pizza
Tuesday, November 14, 2023
Attending Executive Board Members: President-Jacki Gehring, Vice-Pres Brenda Roberts,
Secretary-Ginnie Souther, FSC Delegate-Tom Morris Treasurer-Lynn Pierce
Board Members and Others in Attendance: Eileen Morris, Polly Trautweiler, Bruce Trautweiler, Robbie
Williams, Fred Pierce, Chris Maschenick
Board Members Absent: Terry England, Bruce Myers
Call to Order: by Jacki Gehring at 5:25 p.m.
Jacki reminded BOD: If you have an action item that was completed, please send Jacki and Ginnie an
email stating the completion/status change.
Secretary Report: Ginnie Souther
Corrections to 10/10/23 Minutes: Accepted as submitted.
Treasurer Report: Lynn Pierce Lynn will train Eileen Morris for the Treasurer position before June
- As of October 31, 2023; Balanced
Savings: $ 25,251.51
Checking: $ 55,573.16
Outstanding Cks: $ 3,580.00
Working Balance: $ 60,493.16 Accepted as presented.
Newsletter:
- Newsletter: ACTION: Need new newsletter manager. Jacki doing in interim
a. Jacki has gone thru list of members we mail to on Mail Chimp. She compiled a list of paid
members for email blasts on an activity until new mail list is available for newsletter.
b. Changing to new provider (Constant Contact) instead of Mailchimp. There is a fee.
ACTION: BOD members research Constant Contact to give opinion at December meeting - Posting Airport Parking information in January’s Newsletter.
A-1: When booking a reservation for parking, Snowsharks can get a 15% discount (not applicable with
any other discounts). Enter code TBSS2024 in the promo code box. If you mention you are with the
ski club, A-1 will drop you off at the original location at curbside for your airline so you will not have to
drag your luggage. A-1 will also pick you up at any of the four quads at the end of baggage claim.
Tampa International Airport: You can also get a discount when you pre-pay parking in the Economy
Parking Lot. - Deadlines reminder:
a. After each board meeting, and by the 15th, all new information and changes must be submitted.
Draft will be sent on the 20th, all reviews replied by the 25th. The final would go out around the
1st of the month.
b. Everyone on review list must reply OK and/or submit any changes.
Historian: Bruce Myers
No Report, Scanning complete, website posts completed.
FSC - Fall Meeting Nov 3-5, 2023 Location: DoubleTree Orlando Airport.
Those attended: Polly & Bruce Trautweiler, Ginnie Souther & Jacki Gehring, Brenda Roberts & Chris
Maschenick, Tom & Eileen Morris (8).
Voted on which 2026 trips FSC will invite brokers to bid on at Spring Meeting.
January: Pallisades, Sun Valley Alternates: Big Ski, Beaver Creek
February: Telluride, Park City Alternates: Whitefish, Beaver Creek
ACTION: Be prepared to share breakout session notes at December BOD meeting. - SnowMass Site Inspection in Fall 2023 Trip is Jan 18-25, 2025.
- Banff Site Inspection was Oct 23-27, 2023 Tom, as trip leader, went on site inspection, as well as
Eileen. He emailed his report to our Board. Trip is February 22-March 1, 2025 Jacki co-leader
Snowshark lodging choice: Banff Park Lodge #1, Ptarmegan #2 Choice in to FSC by Nov. 30. - Spring Meeting 2024: May 31-June 2. Mission Inn, Howie-in-the-Hills
Ski Brokers will give presentations/bids on trips selected at Fall 2023 meeting. 2024 Trips: Snowsharks - Crested Butte, CO: Jan 27-Feb 3 @ Grande Lodge. Ski.com EPIC pass. Pillow count: 24
Trip Leader Ginnie Souther / Jacki Gehring Have 19 people
Final payment due November 15. Several people have not paid in full as yet. Ginnie to contact them at
social. - Mt. Bachelor, OR:: Feb 24-Mar 2 (FSC) TL: Eileen Morris/ Brenda Roberts
SOLD OUT (26 adults, 1 child) Waitlist - South America: FSC non-ski (Holidaze) October 9-24, 2024. Polly Trautweiler TL.
Snowsharks currently going: 27 people - Trip Leader Training Updated TL Manuals to be handed out to new trip leaders.
ACTION: Wait for Google Doc forms to be updated before scheduling trip leader training. Set up trip
leader training around April 2024. (The Google Doc portion of the Manual is very difficult to decipher
and very out of date. Once the new Google Doc format is up and running, the Google Doc Manual will
be deleted.)
2025 Trips: Snowsharks - Banff FSC 2025 IKON Feb 22-Mar 1, 2025
Tom Morris, TL / Jacki Gehring Co-Lead - Snowmass 2025 Brenda Roberts, TL / Chris Maschenick CoLead NOT FSC, which is Jan 18-25,
2025 so look at packages either beginning of February or end of March. Brenda reported that Marcie @
Ski.com said very hard to book trip since season pretty sold out. Suggested the Villas, but that’s off the
mountain. Could house us at Stonebridge and Terrace House (next door to each other – one a condo,
the other a hotel). Polly made motion to go FSC, Tom 2nd. Motion passed. - Greece Cruise 2025 Eileen Morris continuing to research a Spring or Fall trip during a time that the big
cruise ships are not in port. Possibly thru Sean, with Holidays (looking at packages for June or
September 2025) Eileen is also checking with Island Hopping to see what kind of package they may
offer (company that provided tours while on YOLO). Eileen Morris, TL / Lynn Pierce, Co-Lead. - Portugal/Douro Valley River Cruise 2025 Jacki researching
- Ireland/Scotland 2025
Will query members at tonight’s social where most interest is between Greece, Portugal, Ireland trips.
Christmas Party: Jan Camplin & Skip Long, Terry England
December 16, 2023
Calvary Episcopal Church
7:00 p.m. Limited parking after 5 p.m., so come early
Favorite Crock Pot Entry, Covered Dish or Dessert and adult beverage
Non-Ski Activities: Event Director: Chris Maschenick
Kyak/camp/dinner Chassahowitzka November 11&12 13 at dinner at Wallace’s and 15 people kyak
Pending Possible Trips: - Cayo Costa kyak trip in April
- Zip Line, Ocala
- Skeet/Trap
- Fast Boat to Key West
- Bowling – Craft Beer Night – Liberty Lanes
- Myakka Trail Rides – ATV
- Baseball game, spring training
Old Business: - Short sleeved logo shirts: Tom Morris reported that short sleeve shirts with collar and embroidered
logo price is $35, and available in both men and women sizes. Sample shirts were shown to the BOD,
in grey and light blue. ACTION: Will poll membership at tonight’s social. - Business Cards. ACTION: Need to order more business cards but with less information and bigger
font so more readable. Add QR code to scan to go to website. - Peter Glenn Winter Preview/Sale is going on now.
Marketing/Advertising - Marketing budget of $1500 includes purchase for logo shirts.
- Branding and QR Code, Business cards, car magnets, handouts and flyers will be discussed at
December meeting; since there will be no social afterwards, and we’ll have more time for discussion.
New Business:
Sky Med (insurance) Offered to do club presentation and will pay $200 towards dinner costs.
Jacki scheduled the Reps for tonight’s social.
Jacki discussed Double Feature Film December 7th Central Park Performing Arts Fund Raiser for
Hawaii. Flyers will be distributed at tonight’s social.
Meeting Adjourned: 6:12 p.m.
Next Board Mtg: Dec 5th @ 5:30 p.m. @ Jacki’s
BOD MEETING MINUTES
CLEARWATER/ST. PETERSBURG SKI & SPORTS CLUB
5:30 p.m. @ Jacki’s House
Tuesday, December 5, 2023
Attending Executive Board Members: President-Jacki Gehring, Vice-Pres Brenda Roberts,
Secretary-Ginnie Souther, FSC Delegate-Tom Morris,
Board Members and Others in Attendance: Eileen Morris, Polly Trautweiler, Bruce Trautweiler, Robbie
Williams, Terry England
Board Members Absent: Treasurer-Lynn Pierce, Fred Pierce, Bruce Myers, Chris Maschenick,
Call to Order: by Jacki Gehring at 6:25 p.m., after dinner
Jacki reminded BOD: If you have an action item that was completed, please send Jacki and Ginnie an
email stating the completion/status change.
Secretary Report: Ginnie Souther
Corrections to 11/14/23 Minutes: Accepted as submitted.
Treasurer Report: Lynn Pierce
(Lynn will train Eileen Morris for the Treasurer position before June 2024)
- As of November 30, 2023; Balanced
Savings: $ 25,254.62
Checking: $ 60,845.36
Outstanding Cks: $ 16,029.00
Working Balance: $ 44,816.36 Accepted as presented. - No money was collected for Disabled Veterans at our 11/14 Social. Jacki announces at each Social
that the collection jar is on the counter for those who want to contribute. - Food Budget Review: Mike’s Pizza wants to charge $13/person attending instead of the current flat
rate of $339.60 for 35 people (=$9.70/person). Recently, we have averaged 40 people a social; which
would total $520 at the $13/person rate. Discussed raising dues to cover increased cost or charging
additional $5 cash per person attending each particular social. Charging $5/person attending would
have to be monitored and that would be difficult. Eileen suggested offering to pay flat $500, based on
40 people attending) instead of by person attending. Polly suggested flat $480 (based on 40 persons =
$12/person). Decided that Jacki would negotiate best flat fee per social (8), based on 40 people. - Jacki was kind enough to open her home, yet again, for our BOD meeting tonight. Eileen Morris made
a motion that the Club pay the $79.89 for the sandwich tray that Jacki ordered for our dinner.
Ginnie 2nd ; motion carried.
Membership: Robbie Williams and Terry England - Paid membership is at 97 (84 paid, 1 child, and 12 past presidents, 2 reciprocal)
ACTION: the list of inactive members needs to be cleaned. Jacki to check with Lynn Pierce how
member list works.
Facebook: Fred Pierce - Christmas party flyer was posted.
- ACTION: Need photos taken at Socials so they can be posted.
Website: Fred Pierce
Website updates: - Website working ok. Can update, but cannot enter new data. Fred sent email to Eric Grundhoefer
(ericgrundhoefer@icloud.com) requesting website support since his company deployed our website.
Rumor has it that Eric may have sold his company. No response from Eric as yet.
Newsletter:
- ACTION: Need new newsletter manager. Maggie Poling has volunteered to produce the
Newsletter. Could train in January with Joann Laughlin. - Constant Contact instead of Mailchimp: Jacki: There is a fee. Currently too many people on our list,
but streamlining membership would bring the number down to be workable. Brenda: new features are
helpful, but there are features we won’t use. Continue research. - Posting Airport Parking information: Not necessary to put in Newsletter, but TL post in each trip book
so participants are aware of this information …
A-1: When booking a reservation for parking, Snowsharks can get a 15% discount (not applicable with
any other discounts). Enter code TBSS2024 in the promo code box. If you mention you are with the
ski club, A-1 will drop you off at the original location at curbside for your airline so you will not have to
drag your luggage. A-1 will also pick you up at any of the four quads at the end of baggage claim.
Tampa International Airport: You can also get a discount when you pre-pay parking in the Economy
Parking Lot. - Deadlines reminder:
a. After each board meeting, and by the 15th, all new information and changes must be submitted.
Draft will be sent on the 20th, all reviews replied by the 25th. The final would go out around the
1st of the month.
b. Everyone on review list must reply OK and/or submit any changes.
Historian: Bruce Myers
No Report, Scanning complete, website posts completed.
FSC - Fall Meeting Nov 3-5, 2023 Location: DoubleTree Orlando Airport.
Those attended: Polly & Bruce Trautweiler, Ginnie Souther & Jacki Gehring, Brenda Roberts & Chris
Maschenick, Tom & Eileen Morris (8).
Voted on which 2026 trips FSC will invite brokers to bid on at Spring Meeting.
January: Pallisades, Sun Valley Alternates: Big Ski, Beaver Creek
February: Telluride, Park City Alternates: Whitefish, Beaver Creek
All our BOD members gained insightful ideas from breakout sessions.
Brenda shared some “website solution and payment option” session notes. Website design needs to be
easy to use. FSC uses Wild Apricot. Most banks have capability for payments on-line. We need to
check with our bank regarding their capability. Sports America uses on-line payment; so if our Club
does trips with them, we can go through their system of payment.
Polly shared some of her “Growth” session notes. Budget for marketing. Some clubs use TV/radio
ads/announcements. Gain younger members by offering shorter (4 day) trips. Offer day of free ski
lesson for kids in family. Use of hash-tags in social media, car magnets, advertising in sports stores
like REI, create incentive for Board Members/Members to do non-ski trips year-round. - SnowMass Site Inspection, Fall 2023 FSC Trip is Jan 18-25, 2025. For Snowshark to join: split our
members between 2 lodging properties, next door to each other. - Banff Trip is February 22-March 1, 2025 Site Inspection was Oct 23-27, 2023 Tom, as trip leader,
went on site inspection, as well as Eileen. Jacki co-leader
Snowshark lodging choice: Banff Park Lodge #1, Ptarmegan #2 Choice in to FSC by Nov. 30.
If we don’t like lodging choice, we may do non FSC trip of our own. - Spring Meeting 2024: May 31-June 2. Mission Inn, Howie-in-the-Hills
Ski Brokers will give presentations/bids on trips selected at Fall 2023 meeting. 2024 Trips: Snowsharks - Crested Butte, CO: Jan 27-Feb 3 @ Grande Lodge. Ski.com EPIC pass. Pillow count: 24
Trip Leader Ginnie Souther / Jacki Gehring Have 18 people - Mt. Bachelor, OR:: Feb 24-Mar 2 (FSC) TL: Eileen Morris/ Brenda Roberts
SOLD OUT (26 adults, 1 child) Waitlist - South America: FSC non-ski (Holidaze) October 9-24, 2024. Polly Trautweiler TL.
Snowsharks currently going: 27 people With new SoAm President, prices may escalate, putting this
trip in jeopardy … awaiting update.
2025 Trips: Snowsharks - Banff FSC 2025 IKON Feb 22-Mar 1, 2025
Tom Morris, TL / Jacki Gehring Co-Lead - Snowmass FSC 2025 Jan 18-25, 2025 Brenda Roberts, TL / Chris Maschenick Co-Lead
After late decision to go with FSC, our lodging would be at Stonebridge and Terrace House (next door
to each other – one a condo, the other a hotel). - Greece Cruise 2025 Eileen Morris continuing to research a Spring or Fall trip during a time that the big
cruise ships are not in port. Possibly thru Sean, with Holidays (looking at packages for June or
September 2025) Eileen is also checking with Island Hopping to see what kind of package they may
offer (company that provided tours while on YOLO). Eileen Morris, TL / Lynn Pierce, Co-Lead. - Portugal/Douro Valley River Cruise 2025 Jacki researching
- Ireland/Scotland 2025
ACTION: query members, at next social, where most interest is – between Greece, Portugal, Ireland trips. - Trip Leader Reimbursement: Discussion ensued regarding building money into ALL trip budgets so
that Trip Leaders/Co-Leaders get reimbursed for their efforts/work. Although, initially, reimbursement
was only for those who filled their trips according to person count in a specific contract; it is realized
that TL and CoTL put in a lot of effort whether they fill a trip or not. If we want to continue to have
people volunteer to lead trips, Eileen Morris motioned we add a new line item to trip fees, called
“Miscellaneous” allowing an additional $100/person. If not needed for TL reimbursement, the money
could be used for other expenses such as change in Euro rates, etc. Polly 2nd; motion carried.
Christmas Party: Jan Camplin & Skip Long, Terry England
December 16, 2023
Calvary Episcopal Church
7:00 p.m. Limited parking after 5 p.m., so come early
Favorite Crock Pot Entry, Covered Dish or Dessert and adult beverage
ACTION: Take photos
Non-Ski Activities: Event Director: Chris Maschenick
Kyak/camp/dinner Chassahowitzka November 11&12 13 at dinner at Wallace’s and 15 people kyak
Pending Possible Trips: - Cayo Costa kyak trip in April
- Zip Line, Ocala
- Skeet/Trap
- Fast Boat to Key West
- Bowling – Craft Beer Night – Liberty Lanes
- Myakka Trail Rides – ATV
- Baseball game, spring training
Old Business: - Short sleeved logo shirts: Tom Morris showed us the short sleeve shirts with collar, to have an
embroidered logo, price $24, available in both men and women sizes. Colors were grey, blue and
black. It was decided to add a $5 upcharge, bringing the cost of purchase to $29.
ACTION: Tom will bring a sign-up “order” sheet to our Christmas party. - Business Cards. ACTION: Need to order more business cards, but with less information and bigger
font, so more readable. New design is ready, but having problem adding QR code to scan to go to
website. After discussion, it was decided to wait until QR code issue is straightened out before we
place an order.
Marketing/Advertising - Branding
- QR Code
- Car Magnets
- Handouts, flyers
New Business:
Jacki reminded us of Double Feature Film December 7th Central Park Performing Arts Fund Raiser for
Hawaii.
Meeting Adjourned: 8:15 p.m.
Next Board Mtg: Jan 9th @ 5:00 p.m. @ Mike’s Pizza
Next Social: Jan 9th @ 6:30 p.m. @ Mike’s Pizza
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